QHRRP 1000-010

Procedures for Submitting Changes to QHRRP

 

Review/update responsibility
 Vice President
Revision
 11 May 2026 (CH1)
Reference
 QHRRP Web Portal
Purpose
 This MAP provides basic instructions for the preparation and submission of additions, changes and deletions to a

  • QHRRP MAP
  • QHFORM
Background
 QHYCC Rules, Regulations & Policies is the principal publication issued for QHYCC property owners. It contains essential rules, regulations and policy and other material necessary for effective management of QHYCC.
Responsibility
 Review/update responsibility assignments are listed at the top of each QHRRP MAP.

Each month, review/update Responsibility Director will review the QHRRP MAPs and QHFORMS listed on the “QHRRP Review Tickler” to ensure that the information provided is current and accurate.
Responsible Office change only
 To only change assignment of the “Review/update responsibility” on a particular MAP or Form, simply submit a request to the Property Manager.  The request should

  • be initiated by the present responsible committee.
  • include a statement of rationale for the change.
Submitting QHRRP and Form changes
 Follow the below steps when submitting changes to the QHRRP or a QHFORM.

Step Action
1 Are you submitting a recommendation for a new MAP or Form?

YES – Go to STEP 3

NO – Go to STEP 2

Note:  Anyone can recommend a new MAP or Form or submit a change to a current MAP or Form.
2 Do you want to submit your recommended change via paper form or electronically?

If… Then…
Paper print a copy of the QHRRP MAP or Form from the QHRRP Web Portal and annotate pen and ink changes.  Go to STEP 3
Electronically request the Property Manager send you an MS Word copy of the QHRRP MAP or Form and then “track changes”.  Go to STEP 3
3 Complete a separate QHRRP Change Request (QHFORM 1000/1) for each MAP or Form.
4 Submit the following to the Board of Directors via the Property Manager.

  • QHRRP Change Request (QHFORM 1000/1)
  • Revised or new QHRRP MAP or Form (paper or electronically)
5 Property Manager:

  • prepares (electronic) MAP and/or Form (New or revised) with track changes, as necessary),
  • signs the QHFORM 1000/1,
  • forwards to the Responsible Director for review.
6 Responsible Director:

  • make any necessary changes,
  • signs the QHFORM 1000/1,
  • returns to Property Manager.
7 Property Manager:

  • prepares final (electronic) MAP or Form and
  • signs the QHFORM 1000/1.
  • send back to the Responsible Director for final review
8 The Responsible Director:

  • reviews final MAP or Form.  If changes are necessary, go back to STEP 7,
  • signs the QHFORM 1000/1,
  • sends back to Property Manager for inclusion in the next Board of Directors meeting for vote (See QHRRP 8000-010 (Board of Director Meetings)).
9 Property Manager:

  • posts QHFORM 1000/1 (with all 4 signatures) and redlined MAP or form to “QHRRP Changes” on qhrrp.com,
  • forwards an electronic copy of QHFORM 1000/1 and redlined MAP or form to the president of the board for inclusion on the agenda of the next Board of Directors meeting for a vote (see QHRRP 8000-010, Board of Director Meetings).
10 Does the BOD approve new or revised MAP/FORM?

YES – Property Manager posts new MAP to QHRRP Web Portal and update QHRRP Review Tickler.

NO – Inform submitter